For visa support letters please contact the registration chair Pengfei Zhou.

ACM HotMobile 2025 is pleased to provide travel support to help cover part of the cost of the student’s travel. Underrepresented minorities (URM), women students, and first-time attendees are particularly encouraged to apply.

To apply for a travel grant, the student applicant should submit the following three documents before Feb 10th, 2025 AoE:

• An academic CV. Name the file in “FirstName_LastName_CV.pdf”
• A personal statement (maximum one letter-size page in pdf format, no less than 9pt font size). Name the file in “FirstName_LastName_PS.pdf”. The statement should include the following:
  • A brief summary of the student’s research interests and accomplishments to date.
  • Optional: A statement if the student is a woman, undergraduate, underrepresented minority, and first-time attendee.
  • A statement about why attending ACM HotMobile is important to the student.
  • An estimate of the following costs of attending ACM HotMobile 2025: (a) airfare, (b) hotel, and (c) workshop registration. It is anticipated that travel grants will partially cover these attendance costs. Please retain all receipts for reimbursement. For NSF STG, please book a US flag carrier if you would like to get reimbursed for the airfare.
  • Mention if you are an ACM member. Provide your email and ID associated with the ACM membership.
• A recommendation letter from the advisor of the student applicant. The letter should provide the following:
  • A confirmation that the student is a bona fide Ph.D, Master’s, or undergraduate student in good academic standing at the given institution.
  • The impact of the ACM HotMobile program material on the student’s research progress and other benefits the student would derive from attending the workshop.
  • A statement of financial commitment to pay the remainder of the student’s travel cost not covered by the grant.

The CV and personal statement should be submitted through this form. The recommendation letter should be emailed directly by the advisor to hotmobilestg@gmail.com. For the emails, use the subject line: “HotMobile 25 STG Recommendation – StudentFirstName LastName”.

Selection Criteria

Selection will be based on student merit qualifications and financial need (e.g., travel distance/cost from home campus, availability of grant funds, etc.). Priority will be given to women, undergraduates, underrepresented minorities, and first-time attendees.

Important Dates

• Travel Grant Application Submission Deadline: Feb 10th, 2025 AoE
• Travel Grant Award Notification: Feb 15th, 2025 AoE
• Deadline to Accept/Decline Travel Grant Award: Feb 19th, 2025 AoE

Grant Requirements/Restrictions

• All application documents (by the student and the advisor) received on or before Feb 10th, 2025 AoE will be fully considered. The application received after the deadline will be reviewed only if there are funds left.
• By accepting the travel grants students are committing to serve as student volunteers helping organize the workshop. The recipients will be requested to submit a short report on their experience at the workshop.
• Student travel grants are meant to partially cover the cost of attending and participating in ACM HotMobile 2025. The only travel expenses that can be reimbursed are accommodation, workshop registration, and airfare. The grant recipients must retain original receipts for the reimbursement.
• NSF STGs are available only for full-time students attending US colleges and universities (not necessarily US citizens or permanent residents).
• The travel grant applicant does NOT require to have a publication and/or presentation at the workshop.
• Recipients of NSF travel awards must use US flag carriers.
• The travel grants are on a reimbursement basis and subject to the availability of the funds.